Benefits of Using Dedicated Communication Email Server

email serverEmail servers are programs that are used to send and receive multiple messages from more than one computer. Email solutions are not depended on any specific geographical location – emails can be sent to any region of the world 24 hours a day. While there are many public email server systems found in the world such as Gmail, Yahoo mail, and so on, many businesses are seen using and maintaining their own servers. This is called dedicated email server.

Dedicated email servers give complete control of one’s email lists. That is, a professional can use the emailing engine to send and receive any number of messages per day without being answerable to any third party. Public email servers have some restrictions with regard to the number of emails send every day. Sending large number of emails or large files may take longer time to get delivered. However, when dedicated communication email server is used then such problems can be easily resolved.

A completely controlled email server solution can ensure a business privacy, better control and avoidance of any unwanted emails and viruses. Moreover, privately owned email servers don’t have restricted space or time limit – you can send large bulk of emails to multiple recipients at any moment.

There are certain advantages of installing dedicated email solution over the usage of a public server.

Emails reach faster

Using a dedicated server will let you send large volumes of emails within a short span of time. Emails get delivered faster compared to public email servers. It also becomes much easier to open an email attachment or download heavy file rather than to wait for long to open or download the same. Besides, mails reach your inbox faster as well.

Per user mailbox charges nil

A communication email solution doesn’t require you to pay for every user mailbox that you access. Thus, with your own in-house businesses communication server system, you can save cost and at any time access different mailboxes.

Add/remove users without taking permission

There is absolutely no need to take permission from a third party to add or remove a particular user from accessing your email server. For example, you can easily remove an ex-employee from viewing all your business emails henceforth. Similarly, a new joiner can easily be added to access your business emails.

Usage of printers and faxes

Businesses can easily use printers to print out an email hard-copy. Similarly, fax machine can be used to fax an important message to another person.

Elimination of spam mails

Any kind of spam mails, malware, viruses, etc. can be eliminated completely once you start using a business email server. Public email servers easily allow individuals to send you rubbish emails or emails that don’t interest you. However, such spam or unwanted emails can be avoided once you install a business email solution.

Less costly

At a quite low cost, you can get a business email server. Many companies offer great discounts to businesses who wish to purchase a dedicated mail server. Besides, you can maintain full privacy and control using a professional email server solution.

You can use a dedicated server to send as many targeted emails you want at any given time. Through targeted email marketing, businesses can increase their chances of products sale and in turn resulting in higher profit.

Communication Email Server: Interact with Clients and Shareholders Easily

The advancement of technology with each passing day has made it so easy to send a mail from one corner of the globe to another in a few minutes. Now, have you ever wondered how a message from you gets delivered to the intended recipient in real-time? Well, it is because of SMTP, POP3 email servers. Just like a postman, an email server helps in getting a mail delivered to the recipient over the internet. Thus, no physical movement is required when sending a soft-copy mail using an email server.

Nowadays, businesses have got an array of channels to convey their messages to their clients and shareholders. Of the email server systems, SMTP email is regarded as the most efficient one. It is used by millions of individuals and businesses to send and receive important mails, documents, links, and photos within a blink of an eye. Through a SMTP mail server, the sender can be confirmed that the letter has reached its destination without fail. You will get a confirmation notification via an email or as SMS on your mobile phone once the mail is successfully delivered.

webmail solutions

One of the primary advantages of using a communication email server is that people can easily send vital letters, etc. within a short span of time. The traditional method of delivering a letter via the postal service used to take a lot of time in reaching far off locations. A post man in person had to deliver the latter door to door. Again, in case the recipient is not at home right at that moment, the letter remains undelivered or the post man have to visit his home in the next day. With an email server system, such problems can be well addressed. The mail instantly gets delivered in the inbox of the recipient and he can open the mail any time, 24/7 to check the content and take a call to action!

It is very easy to set up a SMTP or Simple Mail Transfer Protocol. While setting up an email program, you need to give the address of your internet service provider’s SMTP server for outgoing emails. As soon as you click the ‘Send’ button, the mail server checks the recipient computer’s domain name and a valid email address. On matching, the server notifies the other computer about the message that is waiting to be delivered. On positive response from the recipient’s mail server, the email reaches the inbox of the other computer. On successful deliverance, an automatic conformation mail reaches your system stating about the status. In case of bounce emails, you will also receive a message stating about the failure.

SMTP emailing system has simplified the process of business communication. Now, professionals can write a message of any length without thinking at what time the same would reach the recipient living in another continent. On sending an email, that message gets broken down into a series of text separated by code words or numbers that identify the purpose of each section. SMTP provides such codes while the communication mail server is developed to understand those codes.

Messages send via email servers are well protected not to fall into the wrong hands. Besides, businesses can prevent from getting spam mails or malware by installing anti-virus software that is easily available in the market.

Importance of Communication Email Server for Businesses

Every business today looks for maintaining its own mail server. It is because a fully controlled business email servers ensures better control, privacy, and elimination of unwanted emails and spamming. Public email server systems have a limited email sending option. Businesses cannot send bulk emails at a time because of restricted usage capacity. There are different forms of email servers found for sending different kinds of emails. For example, there is SMTP, IMAP and POP3 server systems used by businesses all over the world.

To find out the best mail solutions to suit your business, you can consult a professional company. You will find a host of companies on the internet offering different SMTP, IMAP and POP3 servers to meet your specific business needs. Talk with them and then decide which one to go for.

Lets now discuss the advantages of having your own communication email server.

mail_server copy

Why Your Business Need Mail Server?

Emails reach faster

When a mail server is installed in your office premise, it ensures you start sending and receiving emails at a faster rate than previously when you were using public email server system. While receiving bulk emails or opening an email attachment becomes very easy with an in-house dedicated business email server.

Zero per user mailbox charges

While using a business mail server system, you dont have to pay for every user mailbox that you access. Most ISPs charge a set price for usage of different mail boxes. Thus, with your own mail server, you can have anytime access of the mail boxes.

No need to take permission to add/remove users

When you have your own communication email server, you no longer need to take permission to add or remove a user. For example, you can easily remove a person from accessing all internal business emails once he leaves the organization. Again new employees can be instantly added to the server for using the same.

Usage of printers and faxes

Business professionals can easily use printers to take a hardcopy print out of an email. Similarly, fax can be done anytime other than you will get to archive emails that you think are necessary for referring in the future.

Avoiding spam mails

Any type of spam emails, viruses, and malware can be totally eliminated once you install your own mail solution. These bought email servers have applications that scan each received email before you open the same. Similarly, you can avoid getting spam mails in your inbox once you opt for an in-house email server.

Complete privacy

Your emails will be read by you only. No other person can access business emails until you give them the access. You can change the usage policy any time you feel like and restrict its accessibility.

Quite cost-effective

A good benefit of using mail servers is that they come at a low cost with greater control and privacy option. There are a number of professional email server solution providers offering great discounts and prices for a business server. You must purchase the server depending on your business requirements.